Board of Education Official Meeting Minutes
UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI 48313
February 8, 2010
Attending: C. Klenow, G. Klida, C. Territo, D. Meyers, J. Prybys, M. Templeton
Absent: R. Ross
1.-2. Meeting Call to Order
Dr. Klenow called the meeting to order followed by the Pledge of Allegiance. The Malow Choir Ensemble performed the National Anthem.
3. Minutes
Motion by Klida, supported by Meyers, to approve the minutes from the January 25, 2010 Board of Education meeting.
Motion carried.
4A. Malow Junior High School Student and Staff Presentation
Mr. Robert Hock, Principal of Malow Junior High School, welcomed the Board of Education and introduced the Malow Junior High Staff and Students. The Board of Education had the opportunity to experience how Malow Junior High is delivering an exemplary educational program for all students, which clearly reflects Utica Community Schools’ goal, “Every Child Achieves.”
Comments from the Board of Education were entertained.
5. Superintendent’s Report
Dr. Johns reported on the district’s third Annual Academic Blitz, held at Henry Ford II High School. The successful event was aimed at seventh through tenth graders and was intended to encourage students to continue their education after high school graduation. Through a series of speakers, break-out sessions and one-on-one discussions, participants are shown how to plan their high school course work in order to be accepted into the college of their choice and, once there, to be successful.
Dr. Johns reminded the Board of Education and the community of the Winter Break beginning on February 15and that classes would reconvene on Monday, February 22.
She stated that high school juniors will be taking the Michigan Merit Exam on March 9. The Michigan Merit Exam is the state’s assessment given to all of Michigan’s eleventh graders. It consists of three major components: the ACT college entrance examination; the Work Keys assessments; and Michigan assessments in math, science and social studies. The combined MME assessment measures student learning in the Michigan Merit Curriculum.
6. Community Correspondence
No community correspondence was acknowledged.
7. Public Communication
No request for public communication.
8A. Resolution - Principals Week
Dr. Carol Klenow, Board of Education President, stated that the week of February 15, 2010 has been declared Principals Week in Michigan by Governor Jennifer Granholm. Principals Week is dedicated to acknowledging the contributions and dedication of Michigan principals. Dr. Klenow read the Resolution for Principals Week.
Motion by Klida, supported by Meyers, that the Board of Education approve a resolution proclaiming the week of February 15, 2010 Principals Week in Utica Community Schools.
Mrs. Templeton called the roll: All yeas: Klida, Meyers, Territo, Prybys, Klenow, Templeton
Absent: Ross
Motion carried.
8B. Resolution - Schools of Choice
Dr. Carol Klenow, Board of Education President, presented the Schools of Choice Resolution and stated that during the most recent Demographic and Enrollment Update, held October 26, 2009, the Board had the opportunity to review the district’s enrollment patterns over the past six years. The district has been able to offset some of the decline in enrollment through the School of Choice program with an enrollment of more than 900 students. Based on the October 26th report, it was recommended to continue the Schools of Choice program for the 2010-11 school year.
Motion by Territo, supported by Klida, that the Board of Education approve the Schools of Choice Resolution for the 2010-11 school year.
Mrs. Templeton called the roll: All yeas: Klida, Meyers, Territo, Prybys, Klenow, Templeton
Absent: Ross
Motion carried.
8C. 2009-2010 Budget Adjustment I
Ms. Stephanie Eagen, Assistant Superintendent for Business and Finance presented the Budget Adjustment I information developed by the Business Department and reviewed in detail by the Finance Committee. The adjustments presented were the administration’s estimate of anticipated revenues and expenditures for 2009-2010.
Motion by Territo, supported by Klida, that the Board of Education approve Budget Adjustment I Resolution for 2009-2010 for the General Operating, School Service and Capital Projects Funds as submitted to take effect on February 8, 2010.
Mrs. Templeton called the roll: All yeas: Klida, Meyers, Territo, Prybys, Klenow, Templeton
Absent: R. Ross
Motion carried.
9A. Facility Study Team (FST) Report
Mr. Charles O’Connor, Executive Director of Pupil Services, introduced Mr. Joe Mayernik, co-chair of the Facility Study Team (FST). Mr. Mayernik reported on the recent activities of the team and provided an overview of the FST development and charge.
Mr. Mayernik reviewed some of the tasks that have been completed and gave a first-hand review of where the team is in the process. He stated that all meeting dates, agendas and minutes are on the district web-site.
Dr. Klenow thanked the Facilities Study Team for taking on this challenge and for taking part in the role to represent the community.
9B. Change in Regular Board of Education Meeting Schedule
Dr. Klenow made the recommendation regarding that the February 22, 2010 Board of Education Meeting be canceled due to the Winter Break.
The change to the regular meeting schedule will be posted in accordance with the Open Meetings Act.
Motion by Meyers, supported by Klida, that the Board of Education cancels the Monday,
February 22, 2010 regularly scheduled meeting.
Motion carried.
10A. Changes in Certified Personnel
Dr. Johns presented the changes in certified personnel since the January 25, 2010 Board of Education meeting.
Motion by Templeton, supported by Klida, that the Board of Education approves the changes in certified personnel as presented.
Motion carried.
11A. Financial Report - Part I
Mrs. Jill Tomyn, Budget Director, reported on the schedule of bills in the General Fund Financial Report as of January 31, 2010.
The Board of Education accepted the report as presented.
11B. Schedule of Bills Report
Mrs. Jill Tomyn, Budget Director, reviewed for the Board of Education information on the schedule of bills for the General Fund and Capital Projects accounts.
GENERAL FUND – SPECIAL – January ........................ $16,316,103.31
GENERAL FUND (01/27/10) ...................................... $1,866,823.74
GENERAL FUND (02/03/10) ....................................... $743,184.36
$18,926,111.41
The Board of Education accepted the report as presented.
11C1. Special Services Assessment Materials
Mr. Robert Van Camp, Assistant Superintendent for Teaching and Learning reviewed the competitive bids received from 10 vendors to supply a variety of assessment materials to be used district-wide for students in the Special Education program. The purpose of the bid was to obtain unit pricing for a comprehensive list of items used throughout the department as opposed to numerous quotes throughout the year. Some of the materials are specialized and available only through the publisher.
Motion by Klida, supported by Templeton, that the Board of Education award the purchase of Special Services Assessment Materials based on the unit price schedules submitted.
Motion carried.
11C2. Tires and Services
Mr. Mark Davey, Assistant Superintendent for Auxiliary Services, reviewed competitive bids received from three vendors for the purchase of new/retread tires and related services for the district’s fleet of buses and other vehicles. Services include tire and rim disposal, balancing, branding, rim refinishing, and “just-in-time” storage and delivery.
Motion by Meyers, supported by Klida, that the Board of Education award the purchase of tires and related services to Leslie Tire Service Inc. based on the attached unit price schedules through February 2012.
Motion carried.
11D. Construction Bid - 2010 Roofing Program
Mr. Mark Davey, Assistant Superintendent for Auxiliary Services, reviewed competitive bids received for the 2010 Roofing Program. This year’s program consists of re-roofing a portion of Burr Elementary, Dresden Elementary, Flickinger Elementary, Harvey Elementary, Plumbrook Elementary, Switzer Elementary, Roberts Elementary, West Utica Elementary, Wiley Elementary, Davis Junior High and Eppler Junior High. The project includes re-siding the mechanical penthouses at Crissman Elementary and Monfort Elementary and preventative maintenance at all sites.
This project is funded by 2003 Bond.
Motion by Templeton, supported by Meyers, that the Board of Education accept the following bids for the 2010 Roofing Program. It is further recommended that preventative maintenance work be awarded to Schena Roofing and Sheet Metal Co. Inc. per the unit price schedule submitted.
Motion carried.
11E. Construction Change Orders
Mr. Mark Davey, Assistant Superintendent for Auxiliary Services, reviewed the 2003 Bond Issue Construction Change Order #66.
Motion by Klida, supported by Templeton, that the Board of Education approve 2003 Bond Issue Construction Change Order #66 as submitted.
Motion carried.
12. Board Items
Mr. Territo stated he will provide a written report to the Board of Education regarding his attendance to the Federal Relations Network Conference (FRN).
13. Adjournment
Motion by Territo, supported by Klida, that the meeting adjourn at 8:37 p.m.
Motion carried.
Respectfully submitted,
Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education