Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

 

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
February 9, 2015
7:00 p.m.

Attending:  C. Klenow, G. Klida, R. Ross, M. Templeton, K. Krolczyk, J. Prybys, M. Thomas

Absent:        None

1-2.      Meeting Called to Order
Board President Dr. Carol Klenow called the meeting to order at 7:00 p.m. followed by The Pledge of Allegiance.

3.         Minutes
Motion by Klida, support by Prybys, that the minutes be approved as presented.

Motion carried unanimously.

4.         Recognition
Assistant Superintendent for Teaching and Learning Mr. Robert Monroe stated that the Randahl Agency and Meemic Insurance Company offered educators the opportunity to receive a $300 classroom makeover grant to purchase supplies and other items.  Winners were Marie Smith, Dekeyser Elementary; Audrey Nardone, Oakbrook Elementary; Catherine Quagliotto, Davis Junior High; Julie Sinning, Heritage Junior High; Trapper Hallam, Eisenhower High; and Sara Saunders, Henry Ford II High.  Mr. Rick Pinkos from the Meemic Randahl Agency congratulated the teachers and presented the district with a check.

5.         Superintendent’s Report
Superintendent Dr. Christine M. Johns stated that UCS visual arts students earned nearly 200 honors through this year’s Scholastic Art & Writing Awards competition, including five students who earned the top awards.  The art work was displayed at the Macomb Community College Lorenzo Cultural Center.  The competition is a precursor to this region’s largest student show, the UCS K-12 Fine Arts Festival, featuring student art from every district school.  This year’s Festival is scheduled for April 20-24 at Ewell Elementary School.

Dr. Johns also stated that our spring play schedule over the next few months is:
Eisenhower High School presents Into the Woods on February 26-March 1
Henry Ford II High School presents Once upon a Mattress March 26-29
Utica High School presents Lovely, Lovely Valentine, a drama written by senior Jake Feeman, on April 23-25
Stevenson High School presents In the Heights May 1-3

Dr. Johns concluded by announcing that seniors Antoinette Dedvukaj of Henry Ford II High School and Michael Kulpa of Stevenson High School were recently selected as Macomb County Career and Technical Education Students of the Year.  Joe Mandeville of Elite Mold and Engineering was also honored as a UCS business partner.  Ms. Dedvukaj was further awarded a $500 scholarship through the Macomb CTE Administrators Association.

6.         Community Correspondence
Community Correspondence from Raechel Badalamenti was acknowledged.

7.         Public Communication
Shaton Parkes expressed concern about student digital and online privacy.  Danielle Bush expressed concern about Common Core State Standards.

8A.      Change in Regular Board of Education Schedule
Dr. Klenow stated that a change to the regularly scheduled Board of Education meetings was being presented. It was recommended that the February 23, 2015 Board of Education meeting be canceled.  The change to the regular meeting schedule will be posted in accordance with the Open Meetings Act.

Motion by Ross, supported by Krolczyk, that the Board of Education cancel the Monday, February 23, 2015 regularly scheduled meeting.

Motion carried unanimously.

8B.        Second Reading – Policy 5160 – Information and Communication Technology
Policy 5160 – Information and Communication Technology was presented for a second reading of recommended changes.

Motion by Klida, support by Templeton, that the Board of Education approve Policy 5160 – Information and Communication Technology as presented.

Motion carried unanimously.

9.         Changes in Certified Personnel
Changes in certified personnel since the Board of Education meeting on January 26, 2015 were presented for approval.

Motion by Templeton, support by Prybys, that the Board of Education approve the changes in certified personnel as presented.

Motion carried unanimously.

10A.      Financial Report – Part I
Executive Director of Business and Finance Ms. Jill Tomyn presented Part I of the Financial Report for Utica Community Schools as of January 31, 2015.  Inquiries concerning this report may be directed to Assistant Superintendent for Business Services Ms. Stephanie Eagen or Ms. Tomyn.

The Board of Education accepted the report as presented. 


10B.      Schedule of Bills Report
Ms. Tomyn presented the schedule of bills for the General Fund.  Prior to the Board of Education meeting, all pertinent information necessary to process payment of the bills was reviewed by Dr. Robert A. Ross, Treasurer of the Board of Education, in conjunction with Ms. Evelyn Bihl, Controller. Inquiries concerning the schedule of bills may be directed to Ms. Eagen or Ms. Tomyn.

General Fund:
GENERAL FUND (January) - SPECIAL ........................... $ 19,196,285.47
GENERAL FUND (01/28/15) ............................................. $3,220,230.00 
GENERAL FUND (02/04/15) ................................................ $371,709.26 
General Fund Total                                                    $ 22,788,224.73

The Board of Education accepted the report as presented. 

10C1.     Contract Award – Web Development/Business Site License
Mr. Monroe stated that Adobe Creative Suite 4 is currently being taught districtwide in all Web Development/Business labs. The Career and Technical Education Department needs to update computer labs to the next version of Creative Suite (CS6). State CTE standards outline that all curriculum, equipment and software must be no more than five years old. The Creative Suite software will no longer be available as a site license after February 27, 2015. As a result, it was requested that this purchase be approved at this time in order to take full advantage of the site license structure.  Mr. Monroe stated that this purchase will be CTE funded.

Motion by Klida, support by Ross, that the Board of Education approve the Logisoft purchase for site licensing of Adobe Creative Suite 4 in the amount of $30,152.76 as presented.  There is no expiration date to the Adobe Creative Suite 4 site license.

Motion carried unanimously.

10C2.   Contract Award – Tires and Services
Assistant Superintendent for Auxiliary Services Mr. Robert Kelly stated that competitive bids were received for the purchase of new/retread tires and related services for the district’s fleet of buses and other vehicles for a one-year period.  Services include tire and rim disposal, mounting and dismounting, balancing, rim refinishing and “just-in-time” storage and delivery.  Bids were received from four vendors.  This is a General Fund purchase anticipated to be approximately $140,000 annually.  Overall unit pricing has increased less than three percent compared to last year’s bid.

Motion by Ross, support by Prybys, that the Board of Education accept the bid, estimated at approximately $140,000 annually, from Leslie Tire Service, Inc. for the purchase of tires and services based on the attached unit prices from March 1, 2015 through February 29, 2016.

Motion carried unanimously.

10C3.   Contract Award – 2015 Roofing Program
Mr. Kelly stated that competitive bids were received for the 2015 roofing program.  consisting of:

  • DeKeyser Elementary and Oakbrook Elementary – reroofing the majority of the building, waterproofing selected walls and new coping
  • Schwarzkoff Elementary – reroofing one wing of the building and sheet metal roofing for selected canopies
  • Henry Ford II High School – reroofing the weight room section of the building

 

The bids were reviewed by the Auxiliary Services Department and the district roofing consultant, The Roof Patrol.  A summary of the bids, planned work diagrams and the recommendation of the roofing consultant was provided to Board members.  The associated purchase order process will be initiated on February 10, 2015 and conclude once the vendors satisfactorily complete the project, resolve punch list items and submit closeout documentation.  It is anticipated this closeout will be completed by December 31, 2015.


BUILDING

CONTRACTOR

AMOUNT

DeKeyser Elementary

Gordon North Roofing

$504,900.00

 

 

 

Henry Ford II High School

J.D. Candler Roofing Co.

  $72,000.00

Oakbrook Elementary

J.D. Candler Roofing Co.

$535,500.00

Schwarzkoff Elementary

J.D. Candler Roofing Co.

$148,000.00

 

 

$755,500.00

 

 

 

                                 TOTAL RECOMMENDED AWARD

      $1,260,400.00

Motion by Ross, support by Klida, that the Board of Education accept bids for the 2015 roofing program as listed in the amount of $1,260,400.00, commencing on February 10, 2015 and concluding on December 31, 2015.

Motion carried unanimously.

11.        Board Items
Board Vice President Mrs. Gene Klida stated that she and Dr. Johns attended the National Association of School Boards conference in Washington, D.C. as part of the Macomb County delegation.  Mrs. Klida reviewed a few of the topics discussed at the conference.  She also said that they met with Michigan legislators Senator Debbie Stabenow, Senator Gary Peters and Congresswoman Candice Miller.

12.                    Adjournment
Motion by Klida, support by Ross, to adjourn at 7:41 p.m.

Motion carried unanimously.

Respectfully submitted,

 

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

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