Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

 

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
November 24, 2014

 

Attending:  C. Klenow, G. Klida, R. Ross, M. Templeton, J. Prybys, D. Nesovski

Absent:        K. Krolczyk

1-2.      Meeting Called to Order
Board President Dr. Carol Klenow called the meeting to order at 7:00 p.m. followed by The Pledge of Allegiance.

3.         Minutes
Motion by Klida, support by Prybys, that the minutes be approved as presented.

Motion carried unanimously.

4A.      Michigan School Band and Orchestra Association (MSBOA) Recognition
On behalf of the Board of Education and Dr. Christine M. Johns, Assistant Superintendent for Teaching and Learning Mr. Robert Monroe congratulated high school marching band student musical leaders, directors and assistant directors. Mr. Monroe stated that the marching band students volunteer countless hours of their time throughout the summer and the school year in preparation for a very busy performance schedule.  He reported that all four marching bands participated in the MSBOA festival in October. Eisenhower and Stevenson each received a Division I rating.  Henry Ford II and Utica each received a Division II rating.

4B.      Education Superhighway Recognition
Dr. Johns congratulated Executive Director of Technology Mr. John Graham for recognition he received from the Education Superhighway for Utica Community Schools role in providing detailed background on the philosophy, approach and challenges encountered while creating and maintaining district-wide high-speed wireless and  aconnected campus network.  Education Superhighway identified districts that were leaders in technology.  Mr. Graham participated in a series of discussions providing his opinion, expertise and input on various topics to the FCC, which led to the development of the E-rate Modernization Order that was adopted on July 11, 2014.  These efforts will provide connectivity to millions of America’s students.

5.         Superintendent’s Report
Dr. Johns stated that under the leadership of the Board of Education, Utica Community Schools has become nationally recognized for success in the use of classroom technology to personalize learning and improve student achievement.  She reported having the privilege of representing Utica Community Schools at the White House as President Obama and U.S. Department of Education officials launched the “Future Ready” initiative to promote effective use of technology in all of our nation’s classrooms.

Dr. Johns also mentioned two more reasons why UCS is widely recognized for learning success: our outstanding robotics program and our exceptional fine and performing arts program.  She encouraged everyone to attend the annual ThunderQuest robotics tournament on Saturday, December 6 at Henry Ford, II High School. She also stated that another kind of learning excitement took the spotlight recently at several schools when our student performers lit up the stage in various musical and theatrical productions.

Finally, Dr. Johns called the Board’s attention to the district’s support of the new Michigan Child Protection Registry.  She stated that Utica Community Schools is already committed to safe and effective student use of technology and impresses on students the importance of keeping themselves safe online and not posting things they would not want colleges and future employers to see.  The district is taking that a step further by promoting the Michigan Child Protection Registry as a tool for all families to help protect their children.  The registry is a free service from the State of Michigan designed to protect children’s e-mail, cell phone numbers and Instant Messaging addresses from receiving inappropriate, adult-themed material. She provided contact information and encouraged all UCS families to access the registry.

6.         Community Correspondence
Community correspondence from Altijan Causevic was acknowledged. 

7.         Public Communication
There were no requests for public communication.

8.           Second Reading – Policy 5325 Administration of Medication
Policy 5325 Administration of Medication was presented as a second reading.  The updated policy will now comply with State of Michigan Public Act 187 (PA 187) requirements.

Motion by Klida, support by Nesovski that the Board of Education approve Policy 5325 - Administration of Medication as presented.

Motion carried unanimously.

9A.      Changes in Certified Personnel
Assistant Superintendent for Human Resources Mr. Michael Sturm presented the changes in certified personnel since the last presentation to the Board of Education on November 10, 2014.

Motion by Templeton, support by Prybys, that the Board of Education approve the changes in certified personnel as presented.

Motion carried unanimously.

9B1.      Negotiating Teams – Utica Food Service Chapter – Local 1664
The administration is preparing to commence negotiations leading to a successor contract between Utica Community Schools and the Utica Food Service Chapter – Local 1664.  It was recommended that the committee listed below be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and to enter into a Tentative Agreement with this employee group.

Administrative Bargaining Committee:
Michael Sturm             Assistant Superintendent for Human Resources, Spokesperson
Robert Brady               Director of Food Services
Justin Washington       Director of Human Resources
Cynthia Wals               Director of Employee Benefits and Reporting
Jill Tomyn                    Executive Director of Business and Finance

Motion by Templeton, support by Ross, that the Administrative Bargaining Committee, as presented, be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and enter into a Tentative Agreement with this employee group.

Motion carried unanimously.

9B2.    Negotiating Teams –Transportation Chapter – Local 1664
The administration is preparing to commence negotiations leading to a successor contract between Utica Community Schools and the Transportation Chapter – Local 1664.  It was recommended that the committee listed below be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and to enter into a Tentative Agreement with this employee group.

Administrative Bargaining Committee:
Michael Sturm             Assistant Superintendent for Human Resources, Spokesperson
Robert Kelly                Assistant Superintendent for Auxiliary Services
Justin Washington       Director of Human Resources
Cynthia Wals               Director of Employee Benefits and Reporting
Evelyn Bihl                 Controller

Motion by Klida, support by Nesovski, that the Administrative Bargaining Committee, as presented, be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and enter into a Tentative Agreement with this employee group.

Motion carried unanimously.

9B3.      Negotiating Teams – Technical Office Professional – UAW Local 400
The administration is preparing to commence negotiations leading to a successor contract between Utica Community Schools and the Technical Office Professional – UAW Local 400.  It was recommended that the committee listed below be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and to enter into a Tentative Agreement with this employee group.

Administrative Bargaining Committee:
Michael Sturm                         Assistant Superintendent for Human Resources, Spokesperson
Justin Washington                   Director of Human Resources
Cynthia Wals                           Director of Employee Benefits and Reporting
Jeff Henderson                                    Director of Purchasing and Risk Management
Linda Schneider-Rediske         Principal of Oakbrook Elementary School

Motion by Templeton, support by Prybys, that the Administrative Bargaining Committee, as presented, be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and enter into a Tentative Agreement with this employee group.

Motion carried unanimously.

10A.      Financial Report – Part II
Executive Director of Business and Finance Ms. Jill Tomyn reviewed information on Part II of the Financial Report for Utica Community Schools as of October 31, 2014.  Part II reports on the financial status of the following funds:
Capital Projects                                  Food Service                         
Trust and Agency                    Internal Service
Enrichment                                                                            
Inquiries regarding this report may be directed to Ms. Stephanie Eagen, Assistant Superintendent for Business Services or Ms. Tomyn.

The Board of Education accepted the report as presented. 

10B.      Schedule of Bills Report
Ms. Tomyn reviewed information on the schedule of bills for the General Fund.  Prior to the Board of Education meeting, all pertinent information necessary to process payment of the bills was reviewed by Dr. Robert A. Ross, Treasurer of the Board of Education, in conjunction with Ms. Evelyn Bihl, Controller. Inquiries concerning the schedule of bills may be directed to Ms. Eagen or Ms. Tomyn.

General Fund:
GENERAL FUND (11/12/14) ............................................... $ 683,762.41
GENERAL FUND (11/19/14) ............................................... $ 426,185.04
General Fund Total                                                      $ 1,109,947.45

 

BOND 2009:
CAPITAL PROJECTS 2009 – October 2014........................... $ 176,111.33
CAPITAL PROJECTS 2009 – November 2014......................... $ 38,911.03
CAPITAL PROJECTS 2012 – October 2014............................. $ 45,500.00
CAPITAL PROJECTS 2013 – October 2014........................... $ 285,083.95
CAPITAL PROJECTS 2013 – November 2014......................... $ 14,269.10
Bond 2009 Total                                                              $ 559,875.41

The Board of Education accepted the report as presented. 

10C1.     Contract Award – Integrated Design Solutions Contract Extension
As we work to complete bond projects it has become necessary to extend our contract with Integrated Design Solutions to December 31, 2016.  This will ensure construction design resources are in place and available to support 2009 Bond projects.

Motion by Ross, support by Nesovski, that the Board of Education approve the contract extension with Integrated Design Solutions, revising the end date from December 31, 2014 to December 31, 2016.

Motion carried unanimously.

10C2.    Contract Award – Preventative Maintenance Roofing Contract
Maintaining the integrity of the building roofing systems is fundamental to ensuring instruction occurs without interruption.  Schena Roofing & Sheet Metal has successfully provided these preventative and repair services to the district since 2013.  Their original contract was awarded through the competitive bidding process.  Schena has offered to continue to provide said services with no change in pricing through June 30, 2016.  Extending this contract will also protect building assets and ensure capital roofing investments reach their expected service durations.

Motion by Ross, support by Nesovski, that the Board of Education approve the contract extension with Schena Roofing & Sheet Metal through June 30, 2016.

Motion carried unanimously.

11.        Board Announcements
There were no Board announcements this evening.

12.        Adjournment
Motion by Klida, support by Ross, to adjourn at 7:33 p.m.

Motion carried unanimously.

 

Respectfully submitted,

 

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

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