Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
March 10, 2014

Attending: C. Klenow, G. Klida, M. Templeton, R. Ross, J. Prybys, D. Meyers, K. Krolczyk

1.-2.                 Meeting Call to Order
Board President Dr. Carol Klenow called the meeting to order followed by The Pledge of Allegiance.  

3.                     Minutes
Motion by Klida, support by Prybys, to approve the minutes as submitted.

Motion carried.

4A.                  Board of Education Recognition
Superintendent Dr. Christine Johns opened the recognition by noting that UCS Board members represent the largest Michigan district currently under the sole leadership of an elected body, indicating the Board’s commitment to its fiscal responsibility and accountability to taxpayers.

The Eisenhower High School Show Choir entertained the Board of Education by singing "Hine Ma Tov" arranged by Neil Ginsberg, and "True Light" by Keith Hampton.  

On behalf of the Utica Community Schools administrators, Eppler Junior High School principal Mr. Brandon Manzella presented the Board of Education a $1,000 “gift to children” to be donated in their honor to the Utica Community Schools Foundation for Educational Excellence in recognition of School Board recognition month.  

4B.                  Stevenson High School Academic Scholars
Stevenson High School principal Mr. Steven Pfannes presented the Stevenson Academic Scholars. These seniors have distinguished themselves by electing a rigorous program of study and maintaining a high academic standing during the past seven semesters.

In addition to their commitment to academic excellence, the Stevenson Academic Scholars have participated in many curricular and extracurricular activities, including National Honor Society, athletics, Student Council, Marching Band, Key Club, SkillsUSA, DECA, SADD and foreign language clubs.  Several of these scholars have also been recognized for their work in Drama, Choir, Forensics and much more. All of these superb students plan to continue their education at the university level.   

Comments from the Board of Education were entertained. 

4C.                  Michigan Schools and Government Credit Union Classroom Grants
Mr. Robert Monroe, Assistant Superintendent for Teaching and Learning, introduced the recipients of the Classroom Cash Grant program. The selection was based on criteria that included project originality, the project’s goals and objectives, number of students participating in the project, how the project would enhance the curriculum and final outcome of the project.

Ms. Valentina Bald, Michigan Schools and Government Credit Union branch manager of the Shelby Township office and Ms. Erin Giacona, branch manager of the Hayes office presented staff members with a certificate of achievement.

Comments from the Board of Education were entertained. 

5.                     Superintendent’s Report
Dr. Christine M. Johns honored the Board of Education for its continued service to the children of our community and thanked the Board for their dedication and the countless hours they contribute to preserving the long tradition of educational excellence in our schools.  

Dr. Johns updated the Board on UCS student successes related to the recent MEAP tests, Vex Robotics State Tournament, the national college and high school photography competition  and the Macomb Daily countywide spelling bee. 

She invited parents and students to attend the annual Career Expo on March 20 from 7 to 9 p.m. at Eisenhower High School. 

6.                     Community Correspondence
Community correspondence from Shellee Davison and Joseph Smith was acknowledged. 

7.                     Public Communication
There were no requests for public communication.

8A.                  Schools of Choice
Ms. Stephanie Eagen, Assistant Superintendent for Business and Employee Services, presented the recommendation for the Schools of Choice resolution. The Schools of Choice resolution allows students within the Macomb Intermediate School District in grades Kindergarten through twelfth grade the opportunity to attend the Utica Community Schools during the 2014-2015 school year. Nearly 1,700 students from surrounding school  districts currently attend Utica Community Schools.

Ms. Eagen said the recommendation to continue this program is based on the Demographic and Enrollment Update presented on November 11, 2013.

Once enrolled, Schools of Choice students may continue with Utica Community Schools through graduation.  The unlimited Schools of Choice enrollment period beginsThursday, March 20, 2014 and continues until Friday, September 5, 2014. 

Motion by Ross, support by Klida, that the Board of Education approve the Schools of Choice resolution for the 2014-2015 school year.

Mrs. Templeton called the roll:
All Yeas: Ross, Prybys, Krolczyk, Klida, Meyers, Klenow, Templeton

Motion carried.

8B.                  Sale of Property
Ms. Eagen presented information on the Sale of Property Resolution to allow the sale of vacant property located on Auburn Road. Formerly the Maynard Education Center site, the property is approximately 4.5 acres. The agreement of sale reflects a purchase price of $285,000. After deducting the expenses related to the sale, the net revenue to the District is approximately $266,000.

The proposed sale is consistent with Board of Education policy #7105 and has been reviewed by legal counsel.

Motion by Meyers, support by Krolczyk, that the Board of Education approve the resolution approving the agreement of sale for vacant property at 3423 Auburn Road. 

Mrs. Templeton called the roll:
All Yeas: Ross, Prybys, Krolczyk, Klida, Meyers, Klenow, Templeton

Motion carried.

9A1.                 Exploratory Design and Engineering II
Mr. Monroe presented a one semester course proposal for Exploratory Design and Engineering II.

This will be a project-based course for seventh through ninth grade students that will focus on skills in math, science, technology and engineering as it applies to electric vehicles and provide students with basic fundamentals for electronics, sources of energy and mechanical design. The students will further their drafting and design skills acquired in Exploratory Design and Engineering I.

Career and Technical Education Coordinator Shannon Williams secured a Supporting Effective Educator Development (SEED) Grant in the amount of $22,000 leaving $4,000 of the projected cost to be paid through the general fund.

Motion by Klida, support by Meyers, that the Board of Education approve the Exploratory Design and Engineering II course for the 2014-2015 school year as presented.

Motion carried.

10A.                 Changes in Certified Personnel
Motion by Templeton, support by Ross, that the Board of Education approve the changes in certified personnel as presented.

Motion carried.

10B1.               Utica Federation of Teachers
Ms. Eagen stated that the administration is preparing to commence negotiations leading to a successor contract between the Utica Community Schools and the Utica Federation of Teachers. She made the recommendation that the committee presented below be appointed by the Board of Education and empowered to bargain, submit proposals and counter proposals and to enter into a Tentative Agreement with this employee group.

Administrative Bargaining Committee:
Michael Sturm             Executive Director of Human Resources, Spokesperson
Denise Mennucci         Director of Community Education
Justin Washington       Director of Human Resources
Cynthia Wals               Director of Employee Benefits and Reporting 

Motion by Klida, support by Templeton, that the Administrative Bargaining Committee, as presented, be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and enter into a Tentative Agreement with this employee group.

Motion carried.

10B2.               Mechanics Chapter – Local 1664
Ms. Eagen stated that the administration is preparing to commence negotiations leading to a successor contract between the Utica Community Schools and the Mechanics Chapter – LOCAL 1664.  She made the recommendation that the committee presented be appointed by the Board of Education and empowered to bargain, submit proposals and counter proposals and to enter into a Tentative Agreement with this employee group.

Administrative Bargaining Committee:
Michael Sturm             Executive Director of Human Resources, Spokesperson
Justin Washington       Director of Human Resources
John Goike                  Director of Maintenance
Jeff Henderson                        Director of Purchasing & Risk Management

Motion by Templeton, support by Ross, that the Administrative Bargaining Committee, as presented, be appointed by the Board of Education and empowered to bargain, submit proposals, counter proposals and enter into a Tentative Agreement with this employee group.

Motion carried.

11A.                 Financial Report - Part I and Part II  
Ms. Jill Tomyn, Executive Director of Business and Finance, reviewed the Financial Reports, Part I, General Fund as of February 28, 2014 and Part II, as of January 31, 2014 on the status of the Capital Projects, Food Service, Trust and Agency, Internal Service and Enrichment funds.

Inquiries concerning these reports may be directed to Ms. Eagen or Ms. Tomyn.   

The Board of Education accepted the report as presented.

11B.                 Schedule of Bills Report
Ms. Tomyn presented the schedule of bills for the General Fund and Capital Projects Fund.

Prior to the Board of Education meeting, all pertinent information necessary to process payment of the bills is reviewed by Dr. Robert A. Ross, Treasurer of the Board of Education, in conjunction with Ms. Evelyn Bihl, Controller. Inquiries concerning the schedule of bills may be directed to Ms.  Eagen or Ms. Tomyn.

General Fund:
GENERAL FUND (February) - SPECIAL ......................... $ 18,135,012.33
GENERAL FUND (2/12/14) .............................................. $ 1,297,118.83
GENERAL FUND (2/19/14) .............................................. $ 1,246,857.57
GENERAL FUND (2/26/14) .............................................. $ 2,209,729.56
GENERAL FUND (3/05/14) ................................................. $ 737,558.98
General Fund Total                                                    $ 23,626,277.27

BOND 2009:
CAPITAL PROJECTS 2009 – January 2014................................ $ 9,830.98
CAPITAL PROJECTS 2011 – January 2014............................ $ 147,165.30
CAPITAL PROJECTS 2012 – January 2014.............................. $ 15,007.24 
CAPITAL PROJECTS 2013 – January 2014................................ $ 9,766.05
Bond 2009 Total                                                               $ 181,769.57

The Board of Education accepted the report as presented.

11C1.                Band Uniforms
Mr. Monroe presented competitive bids received from two vendors to supply Band Uniforms for Eisenhower and Ford II High schools. These new marching band uniforms will replace those that have been in use for over the past twelve years.

Motion by Ross, support by Klida, that the Board of Education award the purchase of Band Uniforms for Eisenhower and Ford II High schools to Stanbury Uniforms, Inc. in the amount of $151,344.50.

Motion carried.

11C2.               Advancement Via Individual Determination (AVID)
Mr. Monroe stated that the Advancement Via Individual Determination (AVID) is a college readiness system designed to increase the number of students who will enroll in four-year college or post-secondary institutions. AVID targets students in the academic middle who have the desire to go to college and willingness to work hard. 

He said Davis and Jeannette Junior High school and Stevenson High school currently offer the program and Utica High School will be added for the 2014-2015 school year.

Mr. Monroe stated funding for this proposal will be from two grants: Section 31A of the State School Aid Act and Title 2A of the No Child Left Behind Act.

Motion by Templeton, support by Ross, that the Board of Education approves the AVID contract for $42,420.00 from July 1, 2014 to June 30, 2015 as presented.

Motion carried.

 

11D.                 Technology Change Order
Ms. Eagen presented the 2009 Bond Issue Technology Change Order #4 that reflects the recommended changes to current outstanding technology contracts.

Motion by Meyers, support by Ross, that the Board of Education approve 2009 Bond Issue Technology Change Order #4 as submitted.

Motion carried.

12.                    Board Announcements
Treasurer Dr. Robert Ross will attend the Macomb Intermediate School District budget meeting.

13.                    Adjournment
Motion by Klida, support by Meyers to adjourn at 8:17 p.m.

Motion carried.

 

Respectfully submitted,

 

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

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