Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
June 8, 2015
7:00 p.m.

 

Attending:  C. Klenow, G. Klida, R. Ross, M. Templeton, K. Krolczyk, J. Prybys, M. Thomas

Absent:        None

1-2.      Meeting Called to Order
Dr. Carol Klenow, Board President, called the meeting to order at 7:00 p.m. followed by The Pledge of Allegiance.

1A.       Addition of Item to Agenda
Dr. Klenow stated the Utica Food and Nutrition Services bargaining unit reached a tentative agreement on Thursday evening, after the Board of Education agenda was distributed, therefore it will be added to the agenda this evening as item 9B4.

1B.       Consent Agenda for Contract Awards
Dr. Klenow stated that there were 12 separate routine and customary contract awards under item 10C and requested a consent agenda. There were no objections.

3.         Minutes
Motion by Klida, support by Prybys, that the minutes be approved as presented.

Motion carried unanimously.

4A.      Recognition – FIRST® LEGO® League Robotics
Robert Monroe, Assistant Superintendent for Teaching and Learning, stated that FIRST® LEGO® League is an exciting and motivational program for elementary and junior high students between the age of 9-14.  He said this competition introduces young students to real world engineering challenges which engage them in building LEGO-based robots to complete tasks on a thematic playing surface. Through FIRST® LEGO® League students have the opportunity to participate in a math, science and technology competition that incorporates higher level thinking, problem-solving and teamwork to find innovative solutions to problems that today’s scientists and engineers are working to solve.

Thirteen Utica Community Schools FIRST® LEGO® League teams participated at this year’s Regional ThunderQuest tournament hosted by the Utica Community Schools ThunderChickens in December at Henry Ford II High School. The teams from Messmore and Burr Elementary Schools and two teams from Crissman Elementary School advanced to the state competition at Carman-Ainsworth Middle School in Flint, MI in December.

This event requires commitment and hard work and speaks to the dedication of students, parents, teachers and volunteers from the participating schools.  Mr. Monroe thanked everyone who was involved.  Board of Education members commented on the students’ achievement and congratulated each of them individually.

4A.      Recognition – Science Olympiad
Mr. Monroe stated that the 30th annual Macomb County Elementary and Secondary Science Olympiad tournaments were held at Macomb Community College.  This partnership among school, college and community has grown into one of the largest tournaments in the nation.  Twenty-three of our elementary schools and ten teams from our secondary schools participated in the Olympiad and impressively demonstrated their scientific knowledge.  We are pleased to recognize the Messmore, Morgan and Switzer teams that captured first, second and third place overall in the county’s K-6 tournament.  We are also pleased to recognize the Heritage team who captured first place and Davis that received third place in the regional Division B tournament.  In Division C, Stevenson and Eisenhower High schools earned first and second place.  All four secondary schools competed at the state tournament. 

Patrick Zott, principal of Messmore Elementary and district Science Olympiad coordinator, introduced the students.  Board of Education members commented on the students’ achievement and congratulated each of them individually.

5.         Superintendent’s Report
Dr. Christine M. Johns stated that more than 2,200 members of the Class of 2015 graduated over the past week.  This class earned nearly $30 million in scholarships and there were more than 160 valedictorians and salutatorians.  These graduates are attending some of the best colleges and universities in the area, state, nation and world.  Many students are also going directly into the military.  Dr. Johns said this has been a tremendously successful school year.  She thanked the staff and community for their work and dedication on behalf of our more than 28,000 students.  She also thanked the Board of Education members for their continued vision and leadership. 

6.         Community Correspondence
Community correspondence from Denise DeTomaso, Eric Hengehold and Kerri Williams was acknowledged.

7.         Public Communication
There were no requests for public communication presented.

8A1.     Policy 5145 – Anti-Bullying – Second Reading
Utica Community Schools has revised Policy 5145 - Anti-Bullying to be consistent with legal requirements under PUBLIC ACT 478 of 2014.  Policy 5145 has been updated to include the cyberbullying reference.  Cyberbullying has also been included in the digital citizenship curriculum for elementary students during media center instruction and secondary students in the courses of Digital Literacy and Media Design and Health.  This law requires that the policy be in place prior to start of school for the 2015-2016 year.  Policy 5145 - Anti-Bullying is presented as a second reading.

Motion by Ross, support by Klida, that the Board of Education approve Policy 5145 – Anti-Bullying as presented.

Motion carried unanimously.

8A2.      Policy 3135 – Tax Anticipation Notes – First Reading
Utica Community Schools has revised Policy 3135 – Tax Anticipation Notes in preparation for cash flow borrowing and it is presented for a first reading.

This is a first reading, no action is required.

8A3.      Policy 3136 – State Aid Anticipation Notes – First Reading
Utica Community Schools has prepared Policy 3136 – State Aid Anticipation Notes in preparation for cash flow borrowing and it is presented for a first reading.

This is a first reading, no action is required.

8A4.      Policy 3150 – Payment of Bills – First Reading
Utica Community Schools has revised Policy 3150 – Payment of Bills and it is presented as a first reading.

This is a first reading, no action is required.

9A.      Changes in Certified Personnel
Changes in certified personnel since the Board of Education meeting on May 11, 2015 were presented for approval.

Motion by Templeton, support by Prybys, that the Board of Education approve the changes in certified personnel as presented.

Motion carried unanimously.

9B1.     Contract Ratification – Technical Office Professionals
A Tentative Successor Collective Bargaining Agreement has been reached between the Utica Community Schools Board of Education appointed negotiations team and the Technical Office Professionals represented by United Auto Workers Local 400.  The tentative agreement is for two (2) years, commencing July 1, 2015 and expiring on June 30, 2017.  Terms and conditions of the tentative agreement have been made available for the Board and are consistent with the established parameters. 

Motion by Klida, support by Thomas, that the Board of Education ratify the agreement between Utica Community Schools and the Technical Office Professionals effective July 1, 2015 through June 30, 2017.

Motion carried unanimously.

9B2.    Contract Ratification – Utica Transportation Bus Drivers
A Tentative Successor Collective Bargaining Agreement has been reached between the Utica Community Schools Board of Education appointed negotiations team and the Utica Transportation Bus Drivers represented by the Technical, Professional and Officeworkers Association of Michigan (TPOAM).  The tentative agreement is for three (3) years, commencing July 1, 2015 and expiring on
June 30, 2018.  Terms and conditions of the tentative agreement have been made available for the Board and are consistent with the established parameters.

Motion by Templeton, support by Krolczyk, that the Board of Education ratify the agreement between Utica Community Schools and the Utica Transportation Bus Drivers effective July 1, 2015 through June 30, 2018.

Motion carried unanimously.

9B3.    Contract Ratification – Utica Federation of Teachers
A Tentative Successor Collective Bargaining Agreement has been reached between the Utica Community Schools Board of Education appointed negotiations team and the Utica Federation of Teachers represented by the American Federation of Teachers – Michigan. The tentative agreement is for one (1) year, commencing July 1, 2015 and expiring on June 30, 2016.  Terms and conditions of the tentative agreement have been made available for the Board and are consistent with the established parameters.

Motion by Klida, support by Thomas, that the Board of Education ratify the agreement between Utica Community Schools and the Utica Federation of Teachers to be effective July 1, 2015 through June 30, 2016.

Motion carried unanimously.

9B4.    Contract Ratification – Utica Food and Nutrition Services
A Tentative Successor Collective Bargaining Agreement has been reached between the Utica Community Schools Board of Education appointed negotiations team and the Utica Food and Nutrition Services represented by the American Federation of State, County and Municipal Employees (AFSCME).  The tentative agreement is for three (3) years, commencing July 1, 2015 and expiring on June 30, 2018.  Terms and conditions of the tentative agreement have been made available for the Board and are consistent with the established parameters.

Motion by Templeton, support by that the Board of Education ratify the agreement between Utica Community Schools and the Utica Food and Nutrition Services effective July 1, 2015 through June 30, 2018.

Motion carried unanimously.

9C.      2015-2016 Holidays
The list holidays for employee groups within the Utica Community Schools for the 2015-2016 school year was presented to the Board of Education.

Motion by Ross, support by Klida, that the Board of Education approve Utica Community Schools employee holidays as indicated for the 2015-2016 school year.

Motion carried unanimously.

9D1.    Administrative Appointments – Junior High School Principal
Michael Sturm, Assistant Superintendent for Human Resources, presented the recommendation to appoint Gerard F. Pantano to the position of Junior High School Principal. Mr. Pantano’s credentials were reviewed.

Motion by Ross, support by Klida, that the Board of Education appoint Mr. Gerard F. Pantano to the position of Junior High School Principal effective July 1, 2015.

Motion carried unanimously.

9D2.    Administrative Appointments – Senior High School Associate Principal
Mr. Sturm presented the recommendation to appoint Cheryl Cunningham to the position of Senior High School Associate Principal. Ms. Cunningham’s credentials were reviewed.

Motion by Klida, support by Prybys, that the Board of Education appoint Ms. Cheryl Cunningham to the position of Senior High School Associate Principal effective July 1, 2015.

Motion carried unanimously.

9D3.    Administrative Appointments – Junior High School Assistant Principal
Mr. Sturm presented the recommendation to appoint Veronica L. Tow to the position of Junior High School Assistant Principal. Ms. Tow’s credentials were reviewed.

Motion by Templeton, support by Thomas, that the Board of Education appoint Ms. Veronica Tow to the position of Junior High School Assistant Principal effective July 1, 2015.

Motion carried unanimously.

10A.     Financial Report – Part I & II
Jill Tomyn, Executive Director of Business and Finance, reviewed Financial Report Part I, General Fund as of May 31, 2015 and Financial Report Part II as of April 30, 2015 including reports on the status of the following funds:

                        Capital Projects                                   Food Service
Trust and Agency                    Internal Service
Enrichment

Inquiries concerning these reports may be directed to Stephanie Eagen, Assistant Superintendent for Business Services or Ms. Tomyn.

The Board of Education accepted the report as presented.

10B.      Schedule of Bills Report
Ms. Tomyn presented the schedule of bills for the General Fund.  Prior to the Board of Education meeting, all pertinent information necessary to process payment of the bills was reviewed by Dr. Robert A. Ross, Treasurer of the Board of Education,  Inquiries concerning the schedule of bills may be directed to Ms. Eagen or Ms. Tomyn.

General Fund:
GENERAL FUND (May) - SPECIAL ................................ $ 19,641,832.86
GENERAL FUND (05/12/15) ............................................... $ 315,337.04
GENERAL FUND (05/19/15) ............................................ $ 1,325,273.65
GENERAL FUND (05/27/15) ............................................ $ 3,029,345.26
GENERAL FUND (06/02/15) ............................................... $ 566,723.34
General Fund Total                                                    $ 24,878,512.15

The Board of Education accepted the report as presented. 

10C.     Contract Awards – Consent Agenda
The following contract awards were presented for approval as a consent agenda:
10C1.         Community Education Brochure Printing:  recommended action to approve bid submitted by Michigan Web Press to print the Community Education brochure in the amount of approximately $39,443.40 between July 1, 2015 and June 30, 2016 as presented.
10C2.         Special Services Assessment Materials:  recommended action to award the purchase of Special Services assessment materials from the vendors listed in the amount of $60,464.96 as presented.
10C3.         Multi-Functional Copier Machine Lease:  recommended action to award the lease of multifunctional copier machines to Toshiba Business Solutions at the unit prices as presented in an annual amount totaling approximately $470,097.  The lease period is from August 1, 2015 through July 31, 2018.
10C4.         Playground Soft Surface Material:  recommended action to award the purchase of playground soft surface material to Michigan Bark Products, Inc. based on the unit price of $13.84 per yard from July 1, 2015 through June 30, 2016 totaling approximately $48,440.
10C5.         Student Accident Insurance renewal rate of $3.45 per student from First Agency, Inc. approved to provide student accident insurance effective August 14, 2015 and expiring August 14, 2016 in an amount totaling approximately $97,235.
10C6.         Metropolitan Association for Improved School Legislation (MAISL) Trust Renewal:  recommended action to participate with the MAISL Joint Risk Management Trust for the purpose of obtaining the District’s property and casualty insurance, and errors and omissions liability insurance for the 2015-2016 fiscal year at a cost of $775,940.
10C7.         Food Service Products:  recommended action to accept the bids for Food Service products based on the unit prices submitted by Van Eerden Food Service, US Foods, and Knickerbocker Baking, Inc. from August 1, 2015 through July 31, 2016 in an annual amount totaling approximately $1,911,538.
10C8.         Food Service Produce:  recommended action to accept the bids for Food Service produce based on the unit prices submitted by Lumetta Distribution, LLC from August 1, 2015 through July 31, 2016 in an amount totaling approximately $241,399.
10C9.         Milk and Juice:  recommended action to award the purchase of milk and juice to Berkshire Dairy Company based on unit pricing from August 1, 2015 through June 30, 2017 totaling approximately $323,326 per year.
10C10.       Walsh Community Education Center Parking Lot Addition:  recommended action to award the contract for the Walsh Community Education Center Parking Lot Addition to Nagle Paving Company in the amount of $146,775.00, commencing June 9, 2015 and concluding on July 10, 2015.
10C11.       Technology Purchase:  recommended action to approve the purchase of computers and services from Netech Corporation in the amount of $536,846.59.
10C12.       Software License Subscription:  recommended action to approve the purchase of software license subscriptions from JAMF Software, LLC in the amount of $43,947.00 for the period of July 10, 2015 through July 10, 2016.

Motion by Ross, support by Krolczyk, to approve all of the contract awards under item 10C as presented.

Motion carried unanimously.

12.        Board Items
There were no board items presented.

13.        Adjournment
Motion by Klida, support by Ross, to adjourn at 8:05 p.m.

Motion carried unanimously.

 

Respectfully submitted,

 

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

Archived Meeting Minutes (pdf)

Select the year in the panels below to view the available meeting minutes.