Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
April 27, 2015
7:00 p.m.

 

Attending:  C. Klenow, G. Klida, R. Ross, M. Templeton, K. Krolczyk, J. Prybys, M. Thomas

Absent:        None

1-2.      Meeting Called to Order
Board President Dr. Carol Klenow called the meeting to order at 7:00 p.m. followed by The Pledge of Allegiance.

3.         Minutes
Motion by Klida, support by Prybys, that the minutes be approved as presented.

Motion carried unanimously.

4A.      Recognition – Utica High School Academic Scholars
4B.      Recognition – Stevenson High School Academic Scholars
Mike Bender, Executive Administrator of Schools, stated that Utica Community Schools is pleased to recognize 81 Academic Scholars from Utica High School and 103 Academic Scholars from Stevenson High School.  He said these seniors distinguished themselves by engaging in a rigorous program of study and achieving high academic standing during the past seven semesters.  In addition to their commitment to academic excellence, these students have participated in many curricular and extracurricular activities and contributed countless hours of community service.

Mr. Bender also said that many of the scholars received county, state and national honors.  All of these outstanding students plan to continue their education in the fall at the university level. Principal Thomas Lietz announced each of the Utica High School Academic Scholars in attendance.  Principal Steven Pfannes announced each of the Stevenson High School Academic Scholars in attendance. Board of Education members commented on the students’ achievement and congratulated each of them individually.

4C.      Stevenson Michigan Forensic Association (MIFA) Division I State Champions
Mr. Bender stated the Stevenson High School Titan Theatre Troupe claimed the Division I championship at the Michigan Interscholastic Forensic Association one-act play festival for its production of Noises Off.  The state championship followed a full sweep of first place finishes at district and regional competitions.

The annual MIFA festival challenges students to set up and stage a production within a 45-minute period.  The students are judged on ten categories focused on acting, technical aspects of the show and overall presentation. The entire cast of Noises Off earned “Superior” honors from the judges at the state festival.  In addition, superior awards were given for stage set design to seniors Samantha Welsing and Justin Ward and for acting to seniors Jacob Burns and Andy Smilnak.
Mark Johnson, Theatre Arts teacher, announced each of the Titan Theatre Troupe members in attendance.  Board of Education members commented on the students’ achievement and congratulated each of them individually.

5.         Superintendent’s Report
Dr. Christine M. Johns stated that as we approach May and the end of the school year, we are in a very special season where we have multiple occasions to celebrate the accomplishments of this year’s graduates.  Throughout these recognition ceremonies, we find a common thread in each of these graduates – every student has a unique story that drives his or her dreams for career and life.

Recently we had two significant recognition events for nearly 70 of these graduates.  Approximately 50 students who received $86,500 dollars in scholarships were honored at the Dinner with a Winner celebration.  These students received support from the superintendent’s scholarship program and community organizations such as the UCS Foundation for Educational Excellence, Shelby Lions, Shelby Community Foundation and Detroit Regional Dollars for Scholars program.

Also honored were Stevenson High School students from the school’s second AVID graduating class.  AVID, which stands for Achievement Via Individual Determination, is a national program that encourages students to reach higher by providing additional support in the rigorous academic programs offered in UCS.

As these events demonstrate, our students are planning to pursue a wide variety of career choices.  Preparing students for successful postsecondary experiences is truly a community effort. For instance, on April 29 and April 30 the UCS Foundation for Education sponsored its annual Career Focus Luncheon.  This event pairs more than 2,000 Utica Community Schools sixth graders with local business professionals to talk about their career interests and how their educational opportunities will support their goals.

Through events such as Career Focus and scholarship programs, community members demonstrate their support for preparing students for success after they earn a nationally-recognized UCS diploma.  The successes graduates will have in postsecondary experiences are examples of how the district’s college culture is opening doors for our students wherever their path takes them.

6.         Community Correspondence
Community correspondence from Denise DeTomaso, Michael Struck, Kelly Bronski and Christine Sandison was acknowledged.

7.         Public Communication
Joe Sukkar expressed concern about Eisenhower High School baseball.  Carol Beninati and Lisa Johnston expressed concern about a ball field at Jack Harvey Elementary School.

8A.      Resolution – Proposal 1 Roads and Funding for Michigan Schools
Dr. Klenow stated voters across Michigan will be asked to consider the Proposal 1 roads ballot initiative on May 5. The issue is being placed before voters by state lawmakers to address ongoing transportation needs and school aid in Michigan.

If approved, Proposal 1 would increase the state sales tax from six to seven percent to provide an estimated $1.2 billion annually to improve Michigan roads. The change offsets revenue losses to schools and municipalities that would result from changes in the assessment of fuel taxes.

Overall, passage would also impact education in our state by increasing education funding by a projected $300 million annually and creating a constitutional protection so all revenue in the School Aid Fund would be used to support K-12 schools and community colleges.

Motion by Klida, support by Thomas, that the Board of Education adopt the resolution in support of Proposal 1 as presented.  Mrs. Templeton called the roll.

Yeas:  Klida, Thomas, Ross, Krolczyk, Prybys, Klenow, Templeton

Motion carried unanimously.

8B.        Resolution – National Teacher Day
Dr. Johns stated that Tuesday, May 5, 2015 is designated as National Teacher Day to acknowledge the contributions and dedication of both Michigan teachers and teachers across the nation.

Utica Community Schools is grateful to its dedicated teachers for their ongoing work to educate the district’s 28, 300 students. Few professionals impact the lives of children and community members as do our teachers.  They are educational leaders who are committed to student achievement with the expectation that all children have the right to a rigorous, high-quality education that meets their individual needs. UCS teachers encourage and empower every student to acquire the necessary knowledge to have the competitive edge employers seek and be contributing members of a diverse community and global society.

Motion by Klida, support by Prybys, that the Board of Education approve the resolution proclaiming Tuesday, May 5, 2015 as National Teacher Day in Utica Community Schools. 
Mrs. Templeton called the roll.

Yeas:  Klida, Prybys, Ross, Krolczyk, Thomas, Klenow, Templeton

Motion carried unanimously.

8C.        Resolution – Consider Designation of Electoral Representative for MISD Biennial Election
Dr. Klenow stated Utica Community Schools along with the other Macomb County school districts must schedule two public meetings to consider designation of an electoral representative for the June 1, 2015 MISD Biennial Election and designate the electoral representative for the June 1, 2015 MISD Biennial Election before adoption by the Board of Education.

It was recommended that the Board of Education approve the resolution to consider designating Gene Klida as the electoral representative of this Board for the MISD Biennial Election meeting and electoral body, and Mary Thomas as an alternate.

 

Motion by Prybys, support by Ross, that the Utica Community Schools Board of Education adopt the Resolution to Consider Designating an Electoral Representative for the June 1, 2015 MISD Biennial Election as presented.  Mrs. Templeton called the roll.

Yeas:  Prybys, Ross, Krolczyk, Thomas, Klida, Klenow, Templeton.

Motion carried unanimously.

8D.       Resolution Amending Resolution Authorizing 2015 School Building and Site and Refunding Bonds
Stephanie Eagen, Assistant Superintendent for Business Services, stated that on March 9, 2015 the Utica Community Schools Board of Education approved the Resolution Authorizing 2015 School Building and Site and Refunding Bonds.  The resolution provided for the issuance of a portion of the 2015 bonds to pay costs of capital improvements authorized by the voters in 2009 in a principal amount not to exceed $18 million.  Due to a higher than expected increase in property values for 2015, the District may be able to increase the size of the new money component while maintaining its projected debt millage rate.  This amended resolution would increase the not to exceed amount to $22 million for the issuance of 2015 Bonds related to the 2009 voter authorization from the previously authorized $18 million.  Mrs. Templeton called the roll.

Motion by Ross, support by Krolczyk, that the Board of Education approve the attached Resolution Amending Resolution Authorizing 2015 School Building and Site and Refunding Bonds. Mrs. Templeton called the roll.

Yeas:  Ross, Krolczyk, Thomas, Klida, Prybys, Klenow, Templeton

Motion carried unanimously.

9.           Student Expulsion
Dr. Johns stated that based on review of the case, she affirmed the recommendation of the principal, for permanent expulsion of student #100002321.  The act was in violation of Board of Education Policies 5100 and 5105.

Motion by Templeton, support by Ross, that the Board of Education permanently expel student #100002321 from Utica Community Schools.

Motion carried unanimously.

10.        Changes in Certified Personnel
Changes in certified personnel since the Board of Education meeting on March 23, 2015 were presented for approval.

Motion by Templeton, support by Prybys, that the Board of Education approve the changes in certified personnel as presented.

Motion carried unanimously.


11A.     Financial Report – Part I & II
Jill Tomyn, Executive Director of Business and Finance, reviewed Financial Report Part I, General Fund as of March 31, 2015 and Financial Report Part II as of March 31, 2015 including reports on the status of the following funds:

                        Capital Projects                                   Food Service
Trust and Agency                    Internal Service
Enrichment

Inquiries concerning these reports may be directed to Ms. Eagen or Ms. Tomyn.

The Board of Education accepted the report as presented.

11B.       Schedule of Bills Report
Ms. Tomyn presented the schedule of bills for the General Fund and Capital Projects Fund.  Prior to the Board of Education meeting, all pertinent information necessary to process payment of the bills was reviewed by Dr. Robert A. Ross, Treasurer of the Board of Education, in conjunction with Ms. Evelyn Bihl, Controller. Inquiries concerning the schedule of bills may be directed to Ms. Eagen or Ms. Tomyn.

General Fund:
GENERAL FUND (March) - SPECIAL ............................. $ 18,483,555.56
GENERAL FUND (03/25/15) ............................................ $ 3,101,693.09
GENERAL FUND (04/01/15) ............................................ $ 1,439,891.36
GENERAL FUND (04/08/15) ............................................... $ 416,437.57
GENERAL FUND (04/15/15) ................................................ $289,158.56 
GENERAL FUND (04/22/15) ............................................. $2,891,809.77 
General Fund Total                                                        $ 26,622,545.91

BOND 2009:
CAPITAL PROJECTS 2009 – March 2015................................ $ 19,059.49
CAPITAL PROJECTS 2009 – April 2015.................................. $ 15,178.59
CAPITAL PROJECTS 2012 – March 2015................................. $78,789.00
CAPITAL PROJECTS 2013 – March 2015................................... $5,830.00
CAPITAL PROJECTS 2014 – March 2015..................................... $ 142.62
CAPITAL PROJECTS 2014 – April 2015.................................. $ 30,811.32
Bond 2009 Total                                                                    $ 149,811.02

The Board of Education accepted the report as presented. 

11C1.    Contract Award – Flooring and Casework Replacement
Robert Kelly, Assistant Superintendent for Auxiliary Services, stated that competitive bids were received for the replacement of flooring in selected areas of Collins, Harvey, Messmore, Plumbrook and West Utica Elementary schools, Davis Junior High School and Henry Ford II High School.  Also included in the project is the replacement of casework in selected areas of Plumbrook and West Utica Elementary schools.

 

Two flooring contractors were recommended to increase the labor force onsite while realizing a net decreased cost to the project.  Project funding is through the 2009 Bond Issue.  The purchase order process will begin on April 28, 2015.  The project is scheduled for summer 2015 construction.

CATEGORY                                CONTRACTOR                                       AMOUNT
Flooring – selected buildings         Floorcraft Floorcovering                          $149,135.00
Flooring – selected buildings         Flooring Edge, Inc.                                   $86,671.00
Casework                                       Farnell Contracting                                     $58,575.00

                                                             Total Recommended Award               $294,381.00

Motion by Ross, support by Thomas, that the Board of Education award contracts for flooring and casework replacement as listed in the amount of $294,381.00, commencing April 28, 2015 and concluding on December 31, 2015.

Motion carried unanimously.

11C2.   Contract Award – Henry Ford II Domestic Water Piping Replacement
Mr. Kelly stated the Henry Ford II High School domestic water piping mains are galvanized and original to the 1971 building construction.  Design documents were prepared to replace the piping in a controlled manner during the summer months.  Piping larger than 2” is scheduled to be replaced.  The scope of work includes:

  • Removal and replacement of affected boiler room and tunnel piping, along with associated valves, meters and other components.
  • Removal and replacement of main piping feeds to the classroom pods, kitchen and locker rooms.
  • Insulating the new piping.
  • Restoring ceilings affected by the construction.

 

Project funding is through the 2009 Bond Issue.  The purchase order process will begin on April 28, 2015.  The project is scheduled for summer 2015 construction.

Motion by Templeton, support by Ross, that the Board of Education award the contract for the Henry Ford II High School domestic water piping replacement to Dickerson Mechanical in the amount of $264,000.00, commencing April 28, 2015 and concluding on December 31, 2015.

Motion carried unanimously.

11C3.   Contract Award – Henry Ford II Ring Road Paving
Mr. Kelly stated competitive bids were received for the Henry Ford II High School ring road paving project.  The scope of the project includes:

  • Removal and replacement of the ring road, along with the west entrance roadway.
  • Milling and repaving the roadway in front of the Performing Arts Center.
  • Removal and replacement of selected sections of sidewalks, curbing and entry ways leading to the building.
  • Restoring catch basins.
  • Removal and replacement of the front entrance retaining wall. 

 

The purchase order process will begin on April 28, 2015.  The project is scheduled for summer 2015 construction.

Motion by Ross, support by Thomas, that the Board of Education award the contract for the Henry Ford II High School ring road paving to James P. Contracting, Inc. in the amount of $698,106.45, commencing April 28, 2015 and concluding on December 31, 2015.

Motion carried unanimously.

11C4.   Contract Award – Kitchen Renovations
Mr. Kelly stated competitive bids were received for the following kitchen renovation projects:

  • Furnish and install a new walk-in freezer at Stevenson High School.  The additional capacity will improve operational efficiencies, as this kitchen serves multiple locations and programs.
  • Remove and replace the dish machine at Shelby Junior High School.  The current machine is original to the building and beyond the point of economical repair.
  • Renovate the kitchen at Wiley Elementary School.  The scope includes replacement of the ceiling, lighting, cabinets, countertops and sinks.  This also includes installation of a new water heater dedicated to kitchen operations.

 

Food Services will provide the funding.  The associated purchase order process will begin on April 28, 2015.

Motion by Templeton, support by Ross, that the Board of Education award the contract for kitchen renovations to Advanced Building Group in the amount of $229,000.00, commencing April 28, 2015 and concluding on December 31, 2015.

Motion carried unanimously.

11C5.   Contract Award – GCA Services
Mr. Kelly stated that at the June 14, 2010 meeting the Board of Education entered into a contract with GCA Services Group (GCA) to provide custodial and grounds services at selected district facilities.  The term of the contract was July 1, 2010 through June 30, 2013.  Contract language allowed for two one-year extensions, which were approved for fiscal years 2014 and 2015.

At the May 14, 2012 meeting, the Board awarded a second contract to GCA to provide custodial, grounds and warehouse services for the remainder of the district.  This three-year contract is set to expire on June 30, 2015.

Based on the coinciding expiration dates of the two agreements, the district and GCA began discussions about a possible contract renewal.  The resulting proposal will provide custodial, grounds and warehouse services at all district facilities under one contract.  The term is from July 1, 2015 through June 30, 2017 with options for two one-year extensions.  In addition to the services, the proposal contains a provision that floor care products such as general purpose cleaner, emulsifier and floor finish will be provided through GCA.  The contract language is being developed with legal counsel.

2015-16

2016-17

Contract (Proposed)

 $    6,067,156.00

 $    6,067,156.00

Floorcare Products

 $         89,387.00

 $         89,387.00

Less: One Time Credit

 $      (100,000.00)

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Total

 $    6,056,543.00

 $    6,156,543.00

Motion by Klida, support by Templeton that the Board of Education approve the GCA Services proposal in the amount of $6,056,543 for July 1, 2015 to June 30, 2016 and in the amount of $6,156,543 for July 1, 2016 to June 30, 2017 with options for two one-year extensions.

Motion carried unanimously.

11C6.   Contract Award – Technology Purchase
Ms. Eagen stated the Teaching and Learning and Technology departments are requesting approval for the purchase of laptop and desktop computers for the Adult Education program. This purchase provides updated technology in support of various Adult Education programs.
This purchase consists of Dell computers and services in accordance with the following bids:

  • 2015 22i TRIG Spring Bid facilitated by the Copper County ISD as part of the State of Michigan’s Technology Readiness Infrastructure Grant program for Dell notebooks
  • Macomb ISD PC Computer Equipment and System Integration Bid for Dell desktops and services

Funding for this purchase is provided from Adult Education funds and the request has been reviewed in detail with Capital Projects Subcommittee of the Board of Education.

Motion by Thomas, support by Ross, that the Board of Education approve the purchase of computers and services from Netech Corporation in the amount of $75,645.40.

Motion carried unanimously.

11C7.   Contract Award – Vision Insurance
In accordance with Michigan Public Act 106, Utica Community Schools, through Gallagher Benefit Services (GBS) recently conducted competitive bidding for district-sponsored vision insurance.

National Vision Administrators (NVA), the current carrier since 2008, submitted the most competitive quote relative to existing plan design.  The renewal quote offers an eight percent decrease from the current rate and a guaranteed rate lock for the next four years.  This is projected to reduce costs for the district in the amount of approximately $27,000 annually for up to four years with the ability to terminate early.

Motion by Templeton, support by Ross, that the Board of Education approve the contract renewal with National Vision Administrators effective July 1, 2015 through June 30, 2019 for an annual district cost of $335,143.68, as projected based on current enrollment census. 

Motion carried unanimously.

12.        Board Items
Motion by Klida, support by Thomas to enter into executive session at 8:29 p.m. for the purpose of discussing attorney-client privileged information. Mrs. Templeton called the roll.

Yeas:  Klida, Thomas, Ross, Krolczyk, Prybys, Klenow, Templeton

Motion carried unanimously.

13.                    Adjournment
The Board returned to open session at 8:55 p.m.

Motion by Klida, support by Ross, to adjourn at 8:56 p.m.

Motion carried unanimously.

Respectfully submitted,

 

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

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