Board of Education Official Meeting Minutes

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent
Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313

UTICA COMMUNITY SCHOOLS
BOARD OF EDUCATION MINUTES
Joan C. Sergent Instructional Resource Center
14201 Canal Road
Sterling Heights, MI  48313
 May 12, 2014

Attending:  C. Klenow, M. Templeton, R. Ross, J. Prybys, D. Meyers, K. Krolczyk
Absent:       G. Klida

1-2.      Meeting Call to Order
Board President Dr. Carol Klenow called the meeting to order followed by The Pledge of Allegiance.

3.         Minutes
Motion by Ross, support by Meyers, that the minutes be approved as presented.

Motion carried.   

4A.                  Lego Robotics
Mr. Robert Monroe, Assistant Superintendent for Teaching and Learning, introduced the First Lego Robotics teams that participated in this year’s Regional ThunderQuest tournament hosted by the Utica Community Schools ThunderChickens on Saturday, November 16. Four teams advanced to the state competition.

Mr. Jacob Palmer, Principal of Switzer Elementary and Lego Program Coordinator, introduced the students and coaches from the thirteen Utica Community Schools First Lego League teams.  

Comments from the Board of Education were entertained.

4B.                  Eisenhower High School Academic Scholars
Mr. Michael Bender, Executive Administrator of Schools, introduced the Eisenhower High School Academic Scholars. These seniors have distinguished themselves by electing a rigorous program of study and maintaining a high academic standing during the past seven semesters.

Eisenhower High School Principal Mrs. Nanette Chesney introduced the Eisenhower Academic Scholars.

In addition to their commitment to academic excellence, the Eisenhower Academic Scholars have participated in many curricular and extracurricular activities, including National Honor Society, athletics, student council, marching band, Key Club, SkillsUSA, DECA, SADD and foreign language clubs. Several of these scholars have also been recognized for their work in drama, choir and forensics.

Comments from the Board of Education were entertained.

4C.                  Distributive Education Clubs of America (DECA), SkillsUSA  
Health Occupation Students of America (HOSA)
Mr. Monroe introduced the students who participated in DECA, Skills USA and HOSA.

Michigan DECA is an association of students who are planning careers in marketing, management and entrepreneurship. Michigan DECA has more than 7,300 members in four divisions: high school, collegiate, professional and alumni. Three students from Utica High School and four students from Henry Ford II High School who excelled at the Michigan DECA state conference in March and reached the national level competition. All seven students represented Utica Community Schools at the DECA International Conference held last week in Atlanta, Georgia. These students competed with more than 15,000 students from around the nation. They are considered the top one percent of all marketing students since attending the national competition.

Both the Chieftain Connection, a school-based enterprise at Utica High School and Ford Dealers, a school-based enterprise at Henry Ford II earned certification and recertification. The students presented before two sets of DECA judges before a final presentation to business leaders from Otis Spunkmeyer, a national cookie dough manufacturer. Another student from Henry Ford II competed in “Fashion Merchandising Promotion Plan.” 

This year Utica Community Schools had several students who were highly successful, earning many medals at regional events. Those who earned first, second or third place at the state competition in Grand Rapids in April were recognized. Those who finished first in their event will compete at the national competition in Kansas City, Missouri at the end of June. 

Utica Community Schools also had 64 students from the Medical Health Science Careers, Medical Dental Assisting and Nursing Assisting classes at all four high schools attended the state competition in Traverse City this past April. Those who finished in the top three in their event at the state competition are eligible to compete at the national competition in Orlando, Florida at the end of June.

Comments from the Board of Education were entertained.

4D.      Eisenhower Varsity Dance Team National Champions
Mr. Monroe introduced the Eisenhower Dance Team that qualified for regional competition. The dance team attended two regional competitions and received first place at both. The Eisenhower Dance Team competed against teams from all 50 states at the national competition and received the national championship title in jazz.

Comments from the Board of Education were entertained. 

5.         Superintendent’s Report
Superintendent Dr. Christine Johns updated the Board of Education on district celebrations, including the Superintendent’s Scholarship Awards Program recipients and the Utica Center for Science and Industry and Utica Center for Mathematics, Science and Technology senior Honors Nights. 

6.         Community Correspondence
Community correspondence from Cynthia Altadonna was acknowledged. 

7.         Public Communication
There were no requests for public communication. 

8A.      Financial Best Practices
Ms. Stephanie Eagen, Assistant Superintendent for Business and Employee Service, stated that as part of the 2013-2014 School Aid Act only state categorical Financial Best Practices funding is available. Districts must demonstrate that they meet any seven of eight designated Financial Best Practices to be eligible to receive $52 per pupil in 2013-2014. The district meets all eight of the Financial Best Practices at this time, which equates to approximately $1.5 million in revenue.

Motion by Ross, support by Prybys that the Board of Education adopt the Resolution for Financial Best Practices Incentive and authorizes the submission to the Michigan Department of Education.

Mrs. Templeton called the roll.

Yeas: R. Ross, J. Prybys, K. Krolczyk, C. Klenow, D.Meyers, M. Templeton

Motion carried. 

8B.      Macomb Intermediate School District Budget
Dr. Klenow stated that the Utica Community Schools Board of Education was asked to comply with Section 624 of the Revised School Code and adopt a resolution expressing its support of the proposed 2014-2015 Macomb Intermediate School District Budget. 

Motion by Ross, support by Meyers, that the Board of Education adopt the resolution as presented for approval of the proposed Macomb Intermediate School District Budget for the 2014-2015 school year.
 
Mrs. Templeton called the roll.

Yeas: R. Ross, J. Prybys, K. Krolczyk, C. Klenow, D.Meyers, M. Templeton

Motion carried.

9A.      Approval of 2014 High School Graduates
Dr. Johns presented to the Board of Education the lists of 2014 graduates.

This school year the Board of Education recognized 470 Academic Scholars representing the four high schools and Utica Academy for International Studies (UAIS).  Each student maintained a 3.67 grade point average or above during their high school career.

The four high schools are graduating a total of 2,155 students. This includes 455 students from Ford II, 602 from Stevenson, 431 from Utica High and 667 from Eisenhower.

The 2014 Graduation Ceremonies will again be held at The Palace of Auburn Hills on Saturday, June 7, 2014.

Ford High School                    10:00 a.m.
Stevenson High School             1:00 p.m.
Utica High School                     4:00 p.m.
Eisenhower High School           7:00 p.m.

Utica Academy for International Studies (UAIS) will hold their graduation ceremony on Tuesday June 3, 2014 at 7:00 p.m. at Ford II High School. There are 104 students graduating.

In addition, 117 students will receive diplomas from Adult Education, Utica Learning Academy and AdvancePath Academy at a graduation ceremony on Thursday, June 5, 2014 at 7:00 p.m. at Ford II High School.

Motion by Meyers, support by Prybys, that the Board of Education approve the lists of high school graduates for 2014 upon their successful completion of all requirements.

Motion carried. 

9B.      Announcement of Public Hearing-Budget Hearing  - School Breakfast Program
Ms. Eagen stated that each school district must hold a public hearing on its budget before it may be adopted by the Board of Education. Prior notice of the hearing must be published six or more days before the public hearing.

The Tax Limitation Amendment (Headlee) requires that if the total value of existing taxable property in the school district increases faster than the General Price Index from one year to the next, the maximum authorized operating tax rate must be reduced by a Millage Reduction Fraction, unless reversed by a vote of the electorate. The calculation excludes additions and losses from the tax rolls for that year.  For 2014-2015 the district is not affected, however, the effects of 2005-2006 will continue to influence the revenue.  This item will be addressed at the Budget Hearing, scheduled for June 9, 2014.

Public Act 335 mandates that all public K-12 school districts operate a school breakfast program. The law provides relief from this mandate for those school districts that have a percentage lower that 20% of its students classified as free and reduced in each school.

Utica Community Schools is required to operate a breakfast program in 26 schools in fiscal year 2014-2015 since they will meet the above requirement. The principals of these schools were contacted. The hearing provides a forum concerning the interest and need for breakfast programs at any of the other Utica Community Schools.

Motion by Ross, support by Templeton, that the Board of Education publish Notice of a Public Hearing to be held on Monday, June 9, 2014 at the Joan C. Sergent Instructional Resource Center at 6:30 p.m. on the following topics:

BUDGET 2014-2015
General Operating, Debt Service, Special Revenue and Capital Projects Funds and the millage rate to support the budget.

SCHOOL BREAKFAST PROGRAM
In accord with Public Act 335 the Breakfast Mandate, comments from parent and students will be solicited regarding Utica Community Schools participation in the breakfast program.

Motion carried. 

9C.      Change in Regular Board of Education Meeting Schedule
Dr. Klenow presented the recommendation that the May 26, 2014 Board of Education meeting be canceled due to the Memorial Day holiday.

The change to the regular meeting schedule will be posted in accordance with the Open Meetings Act.

Motion by Ross, support by Templeton, that the Board of Education cancel the Monday, May 26, 2014 regularly scheduled meeting.

Motion carried. 

10A1.   Assistant Superintendent for Auxiliary Services
Mr. Michael Sturm, Executive Director of Human Resources, made the recommendation on behalf of the Superintendent, Dr. Christine Johns, to appoint Mr. Robert M. Kelly to the position of Assistant Superintendent for Auxiliary Services.
Mr. Kelly’s credentials were reviewed. 
Motion by Templeton, support by Meyers, that the Board of Education appoint Mr. Robert M. Kelly to the position of Assistant Superintendent for Auxiliary Services.

Motion carried. 

10A2.   Director for Assessment and Accountability       
Mr. Sturm made the recommendation on behalf of the Superintendent, Dr. Christine Johns, to appoint Ms. Kim M. Charland to the position of Director for Assessment and Accountability.
Ms. Charland’s credentials were reviewed. 
Motion by Ross, support by Meyers, that the Board of Education appoint Ms. Kim M. Charland to the position of Director for Assessment and Accountability.

Motion carried. 

10A3.   Administrative Assistant to the Superintendent
Mr. Sturm made the recommendation on behalf of the Superintendent, Dr. Christine Johns, to appoint Ms. Veleta Carpenter to the position of Administrative Assistant to the Superintendent.
Ms. Carpenter’s credentials were reviewed. 
Motion by Templeton, support by Ross, that the Board of Education appoint Ms. Veleta Carpenter to the position of Administrative Assistant to the Superintendent.

Motion carried. 

10B.     Changes in Certified Personnel
Dr. Klenow requested a motion to approve the changes in certified personnel since the last presentation to the Board of Education on April 28, 2014.

Motion by Templeton, support by Ross, that the Board of Education approve the changes in certified personnel as presented.

Motion carried.
11A.     Financial Report - Part I  
Ms. Jill Tomyn, Executive Director of Business and Finance, reviewed the Financial Report-Part I for the General Fund as of April 30, 2014.

Inquiries regarding the report may be directed to Ms. Stephanie Eagen or Ms. Jill Tomyn.

The Board of Education accepted the report as presented. 

11B.       Schedule of Bills Report
Ms. Tomyn reviewed the information on the schedule of bills for the General Fund.

Inquiries concerning the schedule of bills may be directed to Ms. Eagen or Ms. Tomyn.   

General Fund:
GENERAL FUND (April) - SPECIAL ............................... $ 18,230,551.49
GENERAL FUND (04/30/14) ............................................... $ 638,325.70
GENERAL FUND (05/07/14) ............................................... $ 325,166.52
General Fund Total                                                    $ 19,194,043.71

The Board of Education accepted the report as presented. 

11C1.     Community Education Brochure Printing
Mr. Monroe presented bids received from vendors for the printing of the Community Education Brochure. Specifications requested pricing for 85,000 copies of a 48-page booklet for the main issues and a 16-page Early Childhood edition.  The booklet is printed each fall, winter and summer and mailed to all school district households. In addition to the three main printings, the Early Childhood edition is printed and mailed in the spring. 

The recommended vendor, Michigan Web Press, is the company that satisfactorily performed this project for the past few years. Pricing for the project will remain the same as last year at $39,443.40 and unit pricing was obtained in the event that additional copies are necessary.

The purchase will be funded by the Enrichment Fund. 

Motion by Ross, support by Prybys, that the Board of Education accept the bid submitted by Michigan Web Press to print the Community Education Brochure for the 2014-15 school year as specified.

Motion carried. 

11C2.     eSpark Learning
11C3.     Dreambox Learning
11C4.     Northwest Evaluation Association Assessment (NWEA)
11C5.     Technology Purchase
Motion by Templeton, support by Ross, that the Board of Education approve the five year eSpark Learning contract with payments and terms of $753,798 for 2014-2015, $657,760 annually for the next four school years ending June 30, 2019 as presented, that the Board of Education approve the Dreambox Learning contract for $280,000 effective July 1, 2014 to June 30, 2016, that the Board of Education approve the Northwest Evaluation Association Assessment (NWEA) contract for $205,130.00 effective July 1, 2014 to June 30, 2015 and that the Board of Education approve the purchase of iPads, computers, related equipment, software, services and carts from:
Apple Inc in the amount of $306,560.00
Netech Corporation in the amount of $1,411,935.09
InacompTSG in the amount of $140,780.00
VSC Inc. in the amount of $72,807.25
Precision Data in the amount of $38,500.00

Motion carried. 

11C6.     Boiler Certification
11C7.     Playground Soft Surface Material
11C8.     Cafeteria Table Replacement
Motion by Meyers, support by Ross, that the Board of Education accept the bid from Fred’s Boiler - Burner Service LLC., to provide boiler certification and related testing for three years at total price of $70,195, that the Board of Education award the purchase of Playground Soft Surface Material to Michigan Bark Products, Inc. based on the unit price of $13.40 per yard from July 1, 2014 through June 30, 2015 and that the Board of Education award the contract for cafeteria table replacement to Dew-El Corporation in the amount of $96,888.77.
Motion carried. 

11C9.     GCA Contract Extension
Mr. Mark Davey, Assistant Superintendent for Auxiliary Services, stated that the Board of Education, at the June 14, 2010 meeting entered into a contract with GCA Services Inc. to provide custodial and grounds services at selected district facilities.

The term of that contract was from July 1, 2010 thru June 30, 2013. The contract language allows for up to two one year extensions. The first extension was authorized by the Board of Education in April of 2013. GCA has proposed an additional extension thru June 30, 2015 with an increase of 4% or $86,669.56. 

The facilities that receive both grounds and custodial services are:

Eisenhower High School                     Instructional Resource Center
Utica High School                               Training & Development Center
Ford High School                                Auxiliary Services Facility
Stevenson High School                       Administrative Service Center (Gibbing)                    Malow Junior High School

In addition, this contract provides for site maintenance services at Walsh, Magahay, Ewell, Rose Kidd and Wiley Elementaries, as well as the district’s vacant properties.                    

Motion by Meyers, support by Ross, that the Board of Education extend the 2010 contract with GCA Services Inc. thru June 30, 2015 in the amount of $2,253,409.00.

Motion carried. 

11D       Construction Change Orders 
Mr. Davey reviewed the 2009 Bond Issue Construction Change Order #34 that reflects the recommended change to align the Asbestos Abatement and Flooring Replacement contracts.

Motion by Meyers, support by Ross, that the Board of Education approve 2009 Bond Issue Construction Change Order #34 as submitted.

Motion carried. 

12.        Board Announcements
There were no Board announcements brought forward.

13.        Adjournment
Motion by Meyers, support by Ross, that the meeting adjourn at 8:50 p.m.

Motion carried. 

Respectfully submitted,

Mrs. Michele Templeton, Secretary
Utica Community Schools
Board of Education

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