Business Services Department

Stephanie Eagen
Assistant Superintendent for Business Services
586-797-1200

Jill Tomyn, Executive Director of Business and Finance

Steve Bernier, Executive Director of Pupil Services

John Graham, Executive Director of Information Technology

Todd Daniels, Director of Technology

Jeff Henderson, Director of Purchasing Services & Risk Management

Vicki Malinowski, Controller

Robert Brady, Director of Food Services

The UCS Department of Business and Finance is responsible for investments, overall cash management of district funds and budgets. Each year, the department creates an annual operating budget and presents it to the Board of Education for approval each June. Amendments are made in February and finalized the following June.

Business and Finance also has departmental supervision of Accounting, Budget & Finance, Food Service, Internal Audit, Payroll, and Purchasing.

UCS Board of Education approves $279 million balanced budget

District sells property, lays off teachers and reduces other areas to narrow shortfall

A balanced 2015-2016 budget was adopted unanimously (6-0) by the Utica Community Schools Board of Education that includes a sale of vacant property, staff layoffs, and the use of one-time revenue sources and other reductions to address a continuing enrollment decline.

The $279 million budget, adopted June 22, also reflects a structural deficit of $16.6 million that will significantly grow without future reductions, enrollment increases or revenue growth.

“This is not the plan we want to adopt, but it is the action we need to take to balance our budget,” Board of Education President Dr. Carol Klenow said. “We have serious challenges ahead of us to bring our expenditures in line with revenue and maintain the essential services and programs of Utica Community Schools.”

Highlights of the budget include:

  • An approximate enrollment loss of 200 students to bring district enrollment to 28,122.   Over the past ten years, the district enrollment has declined by approximately 1,300 students.
    Student enrollment declines are expected to continue as a result of falling birth rates in Macomb County. Over the past seven years, birthrates in Macomb County have dropped by nearly 10 percent. 
  • A difference between revenues and expenditures of approximately $16.6 million.
    The district will use its fund equity to ensure a balanced 2015-2016 budget, resulting in reserves of 2.1 percent of its operating budget.
    The district will be borrowing State Aid Anticipation Notes to meet its obligations.
  • The sale of district-owned vacant property for $3.1 million in one-time revenue. The property is located on the west side of Schoenherr Road, between 22 and 23 mile roads.
  • A reduction of teaching positions through enrollment changes, federal Title I, II and III grant reductions totaling nearly $600,000 and program restructuring, resulting in 34 teacher layoffs.
  • Total adjustments and reductions of $5.1 million. These adjustments include:
    • The implementation of transportation efficiencies, including major changes to fall bus routes;
    • A reduction in administrative and paraprofessional staffing;
    • One-time operating transfers from Community Education and Building and Site funds to the district’s general fund;
    • Reduction of student allocation funds for school buildings;
    • Reduction in professional development;
    • Cost savings related to the district’s alternative education program;
    • Elimination of outside contract administration for teacher evaluations;
    • Transferring school age child care personnel to a third-party contractor;
    • Elimination of a third-grade Detroit Zoo field trip;
    • The elimination of the Successline, Inc.;
    • The elimination of a contract for CARE services; and,
    • Adjustment of benefit costs as a result of retirements.

“We need to address our student enrollment loss by making the necessary reductions,” said Superintendent Dr. Christine Johns. “This is very difficult. Nearly 90 percent of our total budget is comprised of salaries, benefits and retirement costs. Reductions that are necessary to reflect our current enrollment levels impact valued teachers and staff.”

Over the past 10 years, the district has made more than $83 million in reductions. The adjustments have included closing of schools, employee concessions, contracting custodial services and the elimination of positions across all levels.

The budget will take effect on July 1, 2015. A copy of the adopted budget is available at this link.

 

  • Tab 1
  • Tab 2

Budget Updates

Annual Operating Budget and Subsequent Revisions

 

Fiscal Year 2015-2016 Board of Education Approved Budget

Check Register Online (pdf)

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