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What is SchoolSoft - Conference Manager

SchoolSoft: Your Online Conference Scheduler

UCS uses the SchoolSoft Conference Manager to book parent-teacher conferences online. Set up your account once, add your students, then pick the times that work for you. Your school will email you when booking opens and closes.

Go to the Conference Manager▶ Watch the video

Where do you want to start?

I'm new hereCreate your account and add your students I have an accountLog in and book your conferences My student changed schoolsUpdate, add, or remove students

New here? Create your account

  1. Go to the Conference Manager. Under Not Registered?, click Register Now.
Conference Manager login page with the Parent Login and Register Now buttons outlined.
New families click Register Now. Returning families sign in with Parent Login.
  1. Under Parent/Guardian Information, enter your name, phone number, and email (twice). Choose a username and password.
  2. Under Student Information, enter each student's first name, last name, and school. Click Add Another Student if you need more rows.
  3. Read the Terms and Conditions and select Yes.
  4. Click Submit.
Password rules: at least 8 characters, with at least one uppercase letter, one number, and one special character (like ! or #).
Blank Registration form with Parent/Guardian Information fields, the password rules outlined, four Student Information rows, the Terms and Conditions box, the Yes option outlined, and the Submit button outlined.
The registration form. Don't forget to select Yes under the Terms and Conditions.
Forgot your username or password? Use the link under Parent Login, or reset it here.
Make sure you get the emails. Add appointments@schoolsoft.com to your contacts so confirmations don't land in spam.
Already have an account from a past year? Log in and check that your students and schools are still correct. See Update your students and schools below.

Book a conference

Prefer to watch? This short video from SchoolSoft walks through every step below, including joining a virtual conference. It was made a few years ago, so some screens may look slightly different, but the steps are the same.

Can't see the video? Watch it on YouTube.

  1. Sign in with Parent Login. The Book a Conference tab lists each of your students with their school and booking dates.
  2. When booking is open, click your student's school name.
Conference Manager Book a Conference page with the Book a Conference, My Conferences, and My Profile tabs outlined, and Utica High School listed with booking dates.
Three tabs across the top: Book a Conference, My Conferences, and My Profile.
  1. Choose a time block from Available conference sessions. Each one says whether it's Virtual or In-person.
Available conference sessions dropdown open, listing virtual and in-person time blocks.
Pick virtual or in-person first. Times differ by school.
  1. On the Select a Time page, each column is one teacher. Click an open (white) time under the teacher you want. Gray times are already taken.
Select a Time grid with a column for each teacher. White cells are open times, gray cells are taken, and times you've booked show your student's name.
Times you've already booked show your student's name.
  1. In the Conference Details window, check the student name and your phone number. Add a comment for the teacher if you'd like.
  2. Click Submit. Don't close the window first, or your booking won't be saved.
  3. Repeat for each teacher. Your bookings build up under Currently Booked Conferences on the right.
Conference Details window showing the conference type, teacher, date and time, student name, parent contact information, phone number, an optional comments box, and the Submit button outlined.
Nothing is booked until you click Submit.
Virtual conference? Your confirmation and reminder emails include a link to the teacher's online meeting room. The link is also on the My Conferences tab.
Prefer a cleaner look, especially on your phone? Click Switch to New Interface at the top right. You'll need to switch each time you log in, and your screens will look different from the pictures on this page. SchoolSoft also has a step-by-step guide for smartphones.
Don't see your student or their school? Your profile needs updating. Follow the steps in Update your students and schools.

After you book

View, change, or cancel your conferences

Click the My Conferences tab to see everything you've booked.

  1. Click Edit to change a conference, or Cancel Appt. to cancel it.
  2. For virtual conferences, click Meeting Link at your conference time to join.
  3. Click Print to keep a copy of your schedule.
My Conferences table listing four virtual conferences with date, time, teacher, student, type, a Meeting Link, and Edit and Cancel Appt. buttons outlined.
Edit and Cancel are on the right. Virtual meeting links are in the Location column.
Once booking closes, you can still view, print, or cancel your conferences, but you can't book new ones.

Emails you'll get

All Conference Manager emails come from appointments@schoolsoft.com. Don't reply to them. They aren't read.

Booking is opening soon

Your school sends this before conference booking starts. It includes:

  1. The date and time booking opens and closes.
  2. A link to the Conference Manager login.
  3. A link to reset your password.
  4. The name and phone number of the school contact who can help.
No longer have a student at that school? The email has an Unsubscribe link at the bottom. It stops future Conference Manager emails, so only use it if none of your students attend that school.
Your conferences are booked

After you book, you'll get a confirmation listing every conference you scheduled. Each one shows the school, type (virtual or in-person), date and time, teacher, and student.

For virtual conferences, each one has its own Meeting Link. Click it at your scheduled time to join. The same links are on the My Conferences tab.

Keep your phone nearby. If the meeting software isn't working, the teacher will call the phone number you entered when you booked.
Not seeing these emails? Check your spam or junk folder, and add appointments@schoolsoft.com to your contacts.

Update your students and schools

The scheduler doesn't update when your student changes schools, so keep your list current. Click the My Profile tab at the top of the page. Your students are listed under Student Information.

My Profile page with the Student Information section outlined, showing two students at Utica High School and one empty student row.
Each row is one student. Change, clear, or fill in a row, then click Submit.
Change your student's school
  1. Find your student's row under Student Information.
  2. Choose the new school from the School dropdown.
  3. Click Submit at the bottom of the page.
Conferences already booked at the old school won't move. Cancel them on the My Conferences tab, then book again with teachers at the new school.
Remove a student
Cancel this student's booked conferences first on the My Conferences tab. Changes to a student's name carry over to any conferences already booked.
  1. Delete the student's First Name and Last Name. Both boxes must be empty.
  2. Set the School dropdown to – Select a School –.
  3. Click Submit.
Student Information section with the Student 2 row circled. First name and last name are empty and School is set to Select a School.
A cleared row: both name boxes empty and no school selected.
Don't click Unregister Me. That deletes your whole account, including every student on it.
Add a student
  1. Use an empty student row, or click Add Another Student to create one.
  2. Type the student's First Name and Last Name.
  3. Choose their School from the dropdown.
  4. Click Submit.

When you're done, return to the Book a Conference tab and check that only your current students and schools are listed.

Still stuck?

Contact your student's school office. The contact is listed in the booking email from your school. They can help you book a conference or sort out a profile that won't save.